FAQ
Frequently asked questions
Are you a certified monday.com partner?
Yes, Arcaise is a certified monday.com implementation partner.
Why work with a partner instead of going direct to monday.com?
monday.com handles licensing and basic onboarding. A partner handles the deep work: custom workflows, integrations, migrations, and the change management that actually drives adoption.
Do you offer one-time setup, or ongoing support?
Both. Choose a defined project (training, configuration, or a full custom build) or an ongoing retainer if you want a system that keeps evolving.
Can you migrate us from another tool?
Yes, from spreadsheets, Asana, Airtable, or Smartsheet into Work Management; from Salesforce, HubSpot, or Pipedrive into CRM; from Jira into Dev; from Zendesk or ServiceNow into Service.
Which industries do you specialize in?
Construction, manufacturing, and oil & gas: operations-heavy businesses where spreadsheet chaos costs real time and money.
Can you build AI automation into our workflows?
Yes, AI Agent Factory and Sidekick are part of our standard toolkit, proven on our own operation before we build them for clients.
How long does implementation take?
Standard builds typically go live in 2–4 weeks; larger builds with multiple integrations run 4–8 weeks, depending on scope.
Learn more about Arcaise
Why Arcaise?
- Certified monday.com experts
- Smart AI-first implementations
- Enterprise integration expertise
- Scalable workflow design
- Long-term support & managed services
Common Use Cases
- Project & Portfolio Management
- Operations
- CRM
- Sales
- HR & Recruiting
- Procurement
- Resource Planning
- Executive Dashboards
- AI Automation
The solution
Why monday.com?
monday.com gave Arcaise a way to turn scattered processes into a single, structured operating system. Instead of managing work across disconnected tools and spreadsheets, the team centralized everything into one platform where data, communication, and execution stay aligned.
Arcaise was able to define clear rules for how work gets done, apply them across teams, and continuously evolve those processes without disruption. With AI embedded directly into their workflows, they didn’t need to move or reformat data. They could act on it instantly, at scale, and in context.
One platform for every department
Each department now operates on its own monday.com board, where items represent buckets of work and subitems hold actionable tasks. Internal conversations take place in Slack, external communication is managed through Outlook, and monday.com ties everything together into a single, transparent workflow.
Clear rules for consistent execution
Arcaise established simple, enforceable standards for all teams: every task must include an objective, steps, a deliverable, a deadline, and a priority. Anything that takes more than five minutes must appear in My Work, ensuring visibility for every team member.
This structure gave managers real-time oversight, allowing faster triage, load balancing, and accountability across departments.
Onboarding and knowledge with Sidekick
Arcaise uses monday.com’s Sidekick to power its internal knowledge base, turning years of documentation into an instantly searchable resource. New hires can ask Sidekick how to complete a process or find project context, reducing onboarding time and lowering internal support demand by 75%.
Recruiting with AI Factory
With AI Agent Factory, Arcaise automated its first-round HR screenings and introduced measurable financial impact.
Before implementing the AI agent, the team member responsible for initial screenings worked 8 hours per day for 20 days per month, totaling 160 hours monthly. At an hourly rate of $35, this resulted in a monthly operational cost of $5,600.
After introducing the AI agent, the time required for this stage dropped to 25% of the original effort, reducing the monthly time investment to 40 hours. This lowered labor costs to $1,400 per month. Including the $50 monthly AI platform fee, total operational cost is now $1,450 per month.
That represents a monthly savings of $4,150 compared to the previous process. For every dollar spent under the new AI-supported workflow, Arcaise generates approximately $2.86 in value, achieving a 286% ROI.
And this impact reflects only the first stage of recruitment. Additional gains across later interview rounds and other operational workflows continue to compound the value of AI across the business.
Everyday efficiency with monday.com AI
From AI Blocks that extract data from resumes to monday.com Magic guiding new users through workflows, Arcaise uses monday.com AI across its ecosystem. Clients benefit as well, as the same automation frameworks and AI setups are deployed within their own monday.com environments.
The impact
Arcaise’s adoption of a structured, automated, and AI-powered operational system has driven significant business impact.
The company has grown 8 to 10 times over two years while increasing productivity per employee by up to 2.5 times. AI-powered HR automation alone delivers over $4,000 in monthly cost savings and has generated a 286% ROI in early-stage recruitment, accelerating hiring cycles and improving consistency in candidate evaluation.
Operational efficiency has also improved across the organization. Internal support requests have dropped by 75% through the use of Sidekick, while AI-driven insights from customer interactions are helping the business better understand client needs and refine its approach.
For Arcaise, monday.com is more than a tool. It is the foundation of the company’s operating model. By unifying departments, connecting communication, and embedding AI where the data already lives, monday.com has become the engine powering growth, efficiency, and innovation.
“My Work is the daily roadmap. With one view and shared rules, people know exactly what to do, and managers can act fast.”, Alex Boulder, Director of Operations
Still have questions?
Our team is happy to walk you through the details.